Ask, do not assume
Some people prefer no fuss. Ask when they join whether they would like their birthday marked, and leave anyone who says no off the list.
Free tools · Employee birthday calendar
A team birthday calendar in ten seconds
Paste your team list or upload a spreadsheet. Get every birthday on a 12-month calendar, who is coming up in the next 30 days, a printable page, and a file that schedules every birthday letter at once.
Nothing you paste leaves your browser.
Your team list
One person per line: name, birthday, and an email if you want the letters file. Paste straight from Excel or Google Sheets.
Coming up in the next 30 days
Team birthdays
Never miss a birthday again
1. Paste or upload the listFrom your HR system, an onboarding form or a quick message to the team asking for birthdays.
2. Print it or share itA clean page per year, with ages never shown. Pin it in the kitchen or share it with managers.
3. Let the letters go out on their ownUpload the letters file once, and each person gets a birthday letter that tears open on their phone at 6 am on the day.
Tips for a team birthday calendar people like
Keep the year private
A birthday calendar needs the day and month, never the year. This tool never shows ages, even if your list has full dates.
Plan for remote teams
A cake in the office misses half the team. A letter on their phone at 6 am in their own time zone reaches everyone.
Mark work anniversaries too
The day someone joined matters as much as the day they were born. Use the work anniversary calculator for those.
Write one real line
"Happy birthday from the team" is fine. One line about their year is better. The birthday message generator helps.
Update it twice a year
Add new starters and remove leavers in January and July, and the calendar stays right without anyone thinking about it.
Questions people ask
Is the employee birthday calendar free?
Yes. Paste or upload as many names as you like, print the calendar, and download the template. No account, no email address.
Is my team's data safe?
Your list never leaves your browser. The calendar is built on your own computer, and nothing you paste or upload is sent to us or stored.
Can I open the template in Excel or Google Sheets?
Yes. The template and the calendar export are CSV files, which open in Excel, Google Sheets and Numbers. Save your sheet as CSV to upload it back here.
What date formats does it understand?
Year first like 1990-03-14, or month first like 03/14, 03/14/1990 or March 14. The year is optional and is never shown, so nobody's age appears on the calendar.
Can it send the birthday messages for me?
Download "Birthday letters for GreetSpark" and upload it on the spreadsheet send page. Every person gets their own letter on their birthday at 6 am in your time zone. The Business plan covers a whole team for $39 a month.
Every birthday, handled
Upload the letters file once and every birthday letter arrives on the day. Three letters a month are free.
Upload a team list